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Month-End Control Card Procedure

Introduction

An important part of preparing the FRS Monthly Schedule is updating the control card members for monthly jobs. Because a large number of control card members is involved, the process has been automated by the use of EXEC's. There are four EXEC's and two OPTION files which govern the control card update process. These EXEC's and OPTION files are maintained on the STUINFO 202 minidisk ('X'disk) and are identified as follows:

EXEC's

These EXEC's perform the actual control card updates and allow a subsequent review of the changes made.

OPTION Files

These OPTION files specify the names of the control card members to be changed and are used as input files for the respective EXEC's listed above.

The Control Card Update Process

The process for updating control cards monthly is separated into two parts because certain control cards require only standard date changes while other control cards require date and other parameter changes which must be specified individually by the user. These two types of changes are as follows:

Standard Control Card Changes (DATE parameter)

This group of control cards is comprised entirely of DATE parameter change which specify the date to be printed on various month-end reports. The dat used is normally the last day of the month being closed. These changes are processed with the FRSMNTH1 EXEC. The control cards which are processed by this EXEC are identified in the FRSMNTH1 OPTION file. The FRSMNTH1 EXEC retrieves the individual control card members from the 'X' disk, allows the user to input the desired report date just once, and then changes all the control card members automatically.After the changes are made, the control cards are filed on the 'A' disk. Whenthe parameter changes are completed, an option is presented for the user to review the parameter changes that were made (the FRSCHK1 EXEC does this automatically).

Individual Control Card Changes

This group of control cards requires parameter changes which must be determined by the user based on the requirements of the individual jobs. The usual parameters for these jobs are identified in a subsequent section of this this documentation. These changes are processed with the FRSMNTH2 EXEC. The control cards which are processed by this EXEC are identified in the MRSMNTH2 OPTION file. The FRSMNTH2 EXEC retrieves the individual control card members from the 'X' disk and then 'XEDITS' each member so that the user can enter the requiredparameter changes. After the changes are made, the control cards are filed on the 'A' disk. When the parameter changes are completed, an option is presented for the user to review the parameter changes that were made (the FRSCHK2 EXEC does this automatically).

The FRSOPT EXEC Request

Once all the control card changes have been made and reviewed, the user must submit an FRSOPT request form to the UCC Scheduling Dept. so that the control card changes can be processed for the monthly production run. The following sections provide specific details about using these control card change procedures.

FRSMNTH1 EXEC

This exec uses a date submitted by the user to change the date parameter in a specified list of control cards. This list can be found in the CMS file FRSMNTH1 OPTION X. The exec pulls the old control cards from the 'X' disk and files them to the users 'A' disk after changing the date.

NOTE!! You must be linked to the 'X' disk before running this exec.

Running the EXEC

  1. To run the exec type: FRSMNTH1 (enter) 

    2. 

     
**********************************************************
*                                                         * 
*       Enter the date for the month-end reports          *
*       in the following format:                          *
*                                                         *
*                                                         *
*                              mm/dd/yy                   *
*                                                         *
***********************************************************
  2. The screen asks for the date to be entered. This is normally the last day of the month that you are about to process. Enter this in the exact format of MM/DD/YY.
  3. The exec runs through it's process of changing the date in all the specified control records. When it has completed, it will prompt you with the following screen. 

    4.  
************************ TASK IS COMPLETE ********************
*                                                             *
*      Choose  one  of  the  options  below:                  *
*                                                             *
*            1  -  Check  only  one  file                     *
*            2  -  Check  all  the  files                     *
*            3  -  Exit  this  EXEC                           *
*     NOTE:  We  strongly  recommend  that  at  least  one    *
*            file  be  checked.  (option  1)                  *
***************************************************************
    • Option 1 will allow you to check the last control record on the list.
    • Option 2 will show you every control record that was updated. As you go through each record you may change it and enter file on the command line, or press PF3 and continue to the next record.
    • Option 3 just exits the program.

    As it states in the exec we strongly recommend that you at least check one file to make sure that the date is in the correct format.

FRSMNTH2 EXEC

This exec will allow the user to make changes to specific control card members that are needed for month-end processing. It pulls the member from the 'X' disk and puts the user in xedit. Here the member will be changed and filed to the 'A' disk. The members that are pulled can be found in the CMS file FRSMNTH2 OPTION X. NOTE!! You must access the 'X' disk before running this exec.

Running the EXEC

  1. To run the exec type: FRSMNTH2 (enter) 

    2. 
 
    
***********************************************************************
*                                                                      *
*     This  exec  will  bring  up  the  control  members  that         *
*     must  be  changed  before  Month-End  processing.                *
*     Dates  must  be  entered  in  accordance  with  the              *
*     individual  job  instructions.                                   *
*                                                                      *
*           **  To  continue  press  ------->  ENTER                   *
*           **  To  exit  this  exec  type  -->  X                     *
***********************************************************************
  2. As you go through each entry make the necessary changes and enter file on the command line.


  3. When you have completed changing all the specified control records, the following screen will appear. 

    4.     ****************  TASK  IS  COMPLETE  ********************
    *                                                        *
    *    Choose  one  of  the  options  below:               *
    *                                                        *
    *        2  -  Check  all  the  files                    *
    *        3  -  Exit  this  EXEC                          *
    *    NOTE:  It  is  advisable  to  choose  option  2.    *
    **********************************************************
    • Option 2 will show you every control record that was updated. As you go through each entry you may change it and enter file on the command line or press PF3 and continue on.
    • Option 3 just exits the program.


    As it is noted, we advise that you choose option 2. (We are all subject to human error.)

Individual Control Card Changes

The following is a list of parameter changes for control cards in the FRSMNTH2 exec which must be entered individually by the user. These control parameters must be entered with care as many of them can have an adverse effect on system processing if they are entered incorrectly. This information is included in the descriptions below.