University of Connecticut

University Information Technolgy Services

Financial Records System (FRSPLUS)

Purchasing Future Orders Guide

Introduction to Purchasing Future Order Processing

The Purchase Department uses current purchase orders which are renewable as an easy method of creating future orders for the next fiscal year.

Several times a year, from late February to early March, and then from late May to early June, Purchasing requests a series of nightly Future Order cycles to create current renewals. Each cycle uses only one Purchase Order Type. A control record must be set up to select the PO Type, and provide Future Order dates, prior to scheduling the cycle.

The Future Order cycle consists of these 3 batch jobs:

• J9580M01 - Transfer of selected Current Orders to Future Orders
• J9580M02 - Select/Format/Update Future Orders
• J9580R03 - Future Orders document print (Renewals)

Future Order Processing Set Up

The FRS Systems Administrator is responsible to change the control card into J9580M01, providing PO Type selection and Future Order dates and then placing the 3 jobs on the UCC nightly schedule.