University of Connecticut

University Information Technolgy Services

Financial Records System (FRSPLUS)

Accounting Report Interfaces to the State Comptroller

Introduction

There are two reporting 'interfaces' to the State Comptroller for FRS accounting data. One interface reports fund transfers resulting from sellected Transfer Voucher transactions within the FRS system. The second interface reports cash disbursements from the Accounts Payable check writing process. Both interfaces create hard copy reports which the UConn Accounting Department submits to the State Comptroller.

Both interfaces run during the FRS Month-End processing cycle, except for the month of June, when special processing timing is required due to the usual early cutoff date for submitting data into the State Comptroller financial system at the end of the fiscal year.

State Comptroller Transfer Voucher Interface

FRS Production Jobs

The State Comptroller Transfer Voucher interface is produced by scheduling and running the following FRS production job:

• J9664M01 - Transfer Voucher Reports

State Comptroller Cash Disbursement Interface

FRS Production Jobs

The State Comptroller Cash Disbursement interface is produced by scheduling and running the following FRS production job:

• J9664M10 - Accounts Payable Disbursement Reports

Procedures

The procedures for requesting these State Comptroller interfaces through the University Information Technology Services (UITS) are as follows:

• Both interfaces normally run on the standard FRS Month-End processing schedule as previously indicated. The standard Month-End schedule is created from within the UCONN SCHEDULING MANAGER (UCSCHED) by the FRS System Administrator. Any changes to this schedule should be requested through the FRS System Administrator.

NOTE: As indicated above, special schedule timing for these interfaces may be required during the month of June to comply with State Comptroller imposed data reporting cutoff dates at the end of the fiscal year.

State Comptroller Interface Table Maintenance

The following tables must be maintained with current FUND/SID conversion data by the FRS System Administrator to ensure proper Operating FUND/SID reporting to the State Comptroller through the above interfaces.

• 'OPFUND2' TABLE - Operating FUND/SID Conversion Table

This conversion table is maintained by the FRS System Administrator using the procedures set out in the documentation for Table and Control Card maintenance specified in a separate section of this procedures manual.

State Comptroller Interface Specifications

Programming for the interfaces described above was developed by the University Information Technology Services (UITS) based on functional requirement specifications approved by the University Controller. The respective interface specification documents are identified below. Copies of these specifications can be obtained from the FRS Project Team Leader at the University Information Technology Services (UITS).

• 'State Interface - Transfers' dated 08/09/90.
• 'State Interface - Accounts Payable Disbursements' dated 02/XX/94.